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What’s the Difference Between a Wedding Planner, Coordinator and Stylist?

What’s the Difference Between a Wedding Planner, Coordinator and Stylist?

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What’s the Difference Between a Wedding Planner, Coordinator and Stylist?

Researching and booking your wedding suppliers is one of the first things you’ll want to think about as your wedding plans come together. But finding the right suppliers can be tricky – especially if you’re not sure exactly who you need!

Wedding planners, coordinators and stylists are a great investment for busy couples, but there can be a little bit of confusion when it comes to the differences between each one. While they might sound similar, there are actually some key differences you should be aware of to help you find the best fit for your requirements.

If you’re currently in the process of booking suppliers, keep reading as we explain the differences between planners, coordinators and stylists, including the roles and responsibilities of each one!

What’s the Difference Between a Wedding Planner, Coordinator and Stylist?

What Does a Wedding Planner Do?

A wedding planner is essentially your dedicated event manager. Their role is to manage and execute all of the logistics involved in planning your day. From sourcing and booking suppliers to managing contracts and developing timelines, a wedding planner ensures your planning process runs seamlessly from beginning to end.

Wedding planners are known for their incredible organisation and multi-tasking skills as well as their attention to detail. They’ll often have different packages available depending on your requirements, from full-service planning to partial planning or on-the-day coordination (more on that soon!).

Depending on your package, the responsibilities of a full-service wedding planner generally include:

  • Assisting with sourcing venue locations for both the ceremony and reception
  • Organising and attending site-visits and appointments
  • Researching and booking all vendors required for the day
  • Helping you create, delegate and track your budget (including managing invoices and payments)
  • Managing all vendor correspondence on your behalf (including managing contracts and documentation).
  • Managing your RSVPs and assisting with floor plan and seating chart creation
  • Creation and distribution of your wedding day timeline
  • Overseeing set-up and coordination on the day (including managing suppliers, guests, and handling last-minute emergencies!)

A full-service wedding planner is best suited for couples wanting to hand over the bulk of their wedding organisation to a professional. This option is also ideal for busy, time-poor couples who might be juggling wedding planning with full-time work, family and other commitments.

What’s the Difference Between a Wedding Planner, Coordinator and Stylist?

What Does a Wedding Coordinator Do?

As mentioned earlier, a wedding planner usually also offers a separate service known as “on-the-day coordination” or “day-of coordination”. However, your wedding venue may offer their own “venue coordinator” – and this is where the confusion can set in! Here are the key differences to keep in mind:

wedding coordinator is an external contractor booked by you and your partner. Besides the Wedding Planner and Wedding Stylist, another important role that contributes to the success of the wedding is the Wedding Coordinator. The difference between a Wedding Coordinator and a comprehensive Wedding Planner (Full-service wedding planner) lies in the scope of responsibility. Wedding Coordinator only focuses on coordinating and supervising all stages that take place on the wedding day. They are not involved in the pre-wedding preparations, such as ordering wedding services from suppliers or managing contracts. Instead, Wedding Coordinators usually start supporting couples about a month before the big day, making sure everything goes smoothly and as planned.

The responsibilities of a wedding coordinator generally include:

  • A site meeting 1 month prior to the wedding (where you’ll handover all of your plans, timings and contacts for the day)
  • Preparing and distributing your wedding day timeline
  • Confirming final details with both your venue and suppliers including bump in/bump out times and responsibilities on the day
  • Overseeing set-up and coordination on the day itself (including managing suppliers and guests, setting up furniture and decor, moving items between locations, and handling last minute emergencies)

What’s the Difference Between a Wedding Planner, Coordinator and Stylist?

venue coordinator is employed by your venue, and their services are usually included in your venue package. Their scope of work differs from an external wedding coordinator in that they are generally only responsible for dealing with logistics related specifically to the venue. They don’t typically manage your other suppliers, and aren’t responsible for anything happening off-site (for example, if your wedding ceremony is being hosted in a separate location). They also won’t be responsible for setting up any additional items not included in your package (for example – centrepieces, flowers, place cards, signage, and other decor).

The responsibilities of a venue coordinator can vary depending on the venue, but generally include:

  • Managing and coordinating all services offered on-site (for example, food and beverage service or in-house furniture selections)
  • Creating an in-house schedule for the day and coordinating all venue staff
  • Giving vendors access to your venue and managing deliveries and pickups
  • Setting up any venue inclusions (for example, tables and chairs)
  • Overseeing health and safety throughout the event (for example, ensuring suppliers are adhering to venue safety policies, cleaning up broken glasses, etc)

It’s important to check your inclusions thoroughly so you know exactly what to expect with your venue coordinator before dismissing the idea of a wedding coordinator, as the scope of work may be more limited than what you require.

 

What’s the Difference Between a Wedding Planner, Coordinator and Stylist?

What Does a Wedding Stylist Do?

A wedding stylist is solely responsible for the look and feel of your day. Their role is to organise and oversee all of the visual components that will help to bring your desired vision to life.

As the name suggests, Wedding Stylist (wedding decoration design specialist) possesses natural talent in aesthetics and design. They will help you transform your wedding space, creating a wedding ceremony with a unique and impressive style.However, the role of a Wedding Stylist is completely different from that of a Wedding Planner and Wedding Coordinator. Wedding Stylist is not involved in coordinating the complex logistics of the wedding. They will not help you manage contracts with other suppliers, schedule details for the wedding day, or communicate directly with relevant parties except for issues directly related to design and decoration. .

The responsibilities of a wedding stylist generally include:

  • Creating an overall wedding “theme” and presenting concept ideas through mood boards and visual aids
  • Sourcing and corresponding with all suppliers required for styling (for example, florists, stationery artists, lighting suppliers)
  • Sourcing any additional styling materials or decor
  • Liaising with styling suppliers before the day to confirm final details
  • Managing and overseeing all styling-related set up on the day

A wedding stylist is best suited for couples that feel confident managing the logistics of their day, but want a professional to take care of the visual elements. You’ll also find many wedding planners who also offer styling services, and vice versa.

 

What’s the Difference Between a Wedding Planner, Coordinator and Stylist?

Finding Your Best Fit

To find the most suitable Wedding Planner, you need to spend time thinking about the wedding items you feel confident you can plan and carry out yourself. On the contrary, clearly identify which stages you need professional support and advice.Besides, consider the amount of time you can spend on wedding planning. Do you have a busy or relatively relaxed schedule? Finally, determine the level of responsibility you want the Wedding Planner to take on. Do you need someone to support the entire preparation stage, or just need advice and coordination on the wedding day?

A great place to start is by simply compiling a list of all the elements you want assistance with, and use this when researching suppliers to see which one best fits your requirements.

You can also find our top tips for finding the right wedding planner here to get started.

Happy planning!

Let Tho's accompany you on your happy day!

CONTACT US AT :

Hotline : 0905 223 049 ( Ms. An)

Website: Weddingplannervn.com

Facebook: THO's Wedding Planner & Decoration

Instargram: weddingplannervn

Threads: weddingplannervn

Tiktok: thosweddingplanner

 

 

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